How to write Productive Emails

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Considering how much office workers use email it’s appalling how bad we are at it. Luckily there is a resolution and it doesn’t take more than a couple minutes to review the productivity tips and start writing emails effectively.

Starting by writing an appropriate subject line will immediately improve the productivity of all your recipients. Keep it to 3-4 words and make sure it describes the content in a unique way. More here: http://www.asianefficiency.com/email-management/productive-email-subject-lines/

For the email body, as long as it’s appropriate to your subject, keep it to between 50-125 words, use a 3rd grade reading level and do not include more than 3 questions.

Always consider the intended audience and adjust TO:/CC: lines. Consider if “reply-all” is appropriate and if changing audiences, consider if the subject needs to be modified in order to take the conversation in a new direction (thus avoiding the “grouped conversations” stack).

If your email is attempting to “hook” your audience – e.g. to get information, sell/market something or get an invoice paid, consider sending it in early in the morning or during lunch rather than mid-morning and afternoons. More here: https://blog.boomerangapp.com/2016/02/7-tips-for-getting-more-responses-to-your-emails-with-data/

Thinking that instant messages and shared calendars are going to be the answer to productivity challenges? I encourage the reader to reconsider: https://www.npr.org/sections/money/2018/08/21/640596144/why-people-cant-get-work-done-at-work

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